Carl Stahl Integrated Services – the new kind of occupational safety

purchasing

Purchasing agents procure operating materials which are necessary for carrying out production processes and which are appropriate to age and the ageing process. As part of their job, they evaluate the quality of products and services from commissioned service providers and therefore manage the procurement chain process actively.

• Integrated Services designates all operating materials unambiguously, marks them with product-specific characteristics and assigns them to the company’s cost centres.
• The quick product identification process makes the entire procurement process easier. The pre-defined prices, payment and delivery conditions as well as information about current delivery times reduce the duration of procurement processes.
• Deliveries of high-quality spare parts and the provision of manufacturer-specific maintenance measures can thus be safeguarded quickly and traceably.
• Optional follow-up processes, such as inventory checks and replacement purchases witht particular specifications (e.g. budget or deadline requirements), can be implemented individually with pre-defined procurement roles in a flexible way thanks to Integrated Services.
• The content and extent (of services such as an annual inspection, for example), which Integrated Services makes tangible, reduce time-consuming quantity, time and price planning processes and make the life of a purchasing agent much easier.
• The strategic selection of the right product qualities for specific fields of application is an important tool for long-term cost reduction. The inspection results and damage analysis carried out by Integrated Services make this kind of strategic selection possible.

controlling

Controlling department employees compile key performance indicators for corporate decisions and take on planning, controlling and coordination tasks.

They develop methods regarding the legal safeguarding, performance assessment and improvements of preventive occupational safety measures.

One of the most important tasks of a Controlling department is its function as an information centre which, for example, determines and assesses material assets. This is an important factor when determining insurance amounts.

• Integrated Services partially creates required documentation of measures for improving occupational safety and contributes to fulfilling the documentation obligation of the company in accordance with Section 6 of the German Health and Safety Act.
• The Controlling department thus provides a certain level of legal protection for the tasks and responsibilities of management staff.
• Moreover, the time of purchase or commissioning can be documented quickly and easily.
• Only a few steps are necessary to receive an overview of the production pool (the quantity of the operational materials in use) as well as of related planned follow-up costs and exceptional expenses during the service life of a product.
• The comprehensive, user-friendly and cloud-based Integrated Services system provides users with transparent results documentation with legal security and increases speed and flexibillity when it comes to organising their work. Flawless documentation is now available for follow-up processes at all times.
• Integrated Services not only provides the basis for determining the total cost of ownership but also serves as an important and transparent source of information for future investment planning.

Plant managers, department managers, foremen

Operational management personnel upholds responsibility and legal obligation for employees and their safety at work and they have the authority to instruct these employees.

In the area of organisation, they take over the obligations of the business operator, put delegated measures and instructions into practice and monitor their implementation. They report defects and ensure that the affected area is secured and the defect remedied. Extent and limits of the level of authority determine the range of responsibilities.

Their tasks include creating risk assessments and operating instructions as well as training users.

• The unambiguous and long-term marking, classification and registration of operating materials as part of Integrated Services helps management personnel fulfil their reporting obligation for defects as well as remedying these defects.
• Training sessions for users or regular instructions for employees, device optimisation as well as procurement of new items can be strategically initiated after evaluating the weak point analysis.
• The ability of customers to freely define the extent of the inspection gives them the flexibility to determine the framework of the inspection process themselves.
• The unmistakable identification of operating materials ensures correct and fast spare parts supply. Maintenance work that is carried out quickly and professionally minimises the number of work-related accidents and business interruptions and maximises thhe productive operational capabilities of the company.
• Preventive occupational safety measures ensure that production deadlines are met and the company’s production quality standards are upheld.
• The resource overview in Integrated Services’ web portal always provides information about the variety and operational readiness of the company’s operating materials and about when it is time for the next inspection.
• The user can also manage operating materials actively. Customers can record activities and status information for operating materials themselves in a change log. Another function allows them to store product images and documents independently.
• The Integrated Services information system allows users to manage their operating materials and thus provides everyone involved in occupational safety processes with information about the status of the operating materials in a way that is always up-to-date and transparent.
• Integrated Services helps reduce the level of civil liability of management personnel which bears reliability in case of damaged operating materials, production downtime caused by fault and, in principle, for consequences of injuries.

Safety specialists

Safety specialists advise the business operator, department manager, plant manager and the foremen. They support management personnel and safety representatives, particularly by reporting identified defects, carrying out safety-related inspections, encouraging safety-conscious behaviour and collaborating with everyone involved.

• The operating systems must be viewed and monitored repeatedly and carefully to ensure conditions that comply with safety standards at all times. Detecting defects and recommending measures addressing these defects is now incredibly easy for defective operating materials in use, which have been inspected by Carl Stahl.
• The checklist-based assembly inspection of an operating material lists any result that deviates from the target state of the inspected object and records deviations in the individual inspection certificate.
• A weak point analysis of the functional location is a quick way for safety specialists to detect quality defects and/or application errors of devices and tools in use.
• Frequently occurring defects can be retraced to their point of origin and the selection of new and appropriate machines and devices minimises risk and stress factors for the employees.
• Continuously improving work station equipment and process organisation (such as repeated instructions for users), with the help of Integrated Services, increases safety and protects the health of employees.

quality management

Quality managers design and organise workflows, optimise communication structures, standardise certain work processes and check standards for products and services.

They take responsibility for documentation and provide consultations regarding necessary equipment and the design of workstations.

The key task of the Quality Management department is to fill the information systems and documentation platforms of the company with content and to create required documents or control them.

• The responsible person for a workplace has direct access to the individual inspection certificates with legal security in Carl Stahl’s service portal. Inter-department documents can be viewed in the self-service portal of Integrated Services and additional information can be added and maintained in a transparent way.
• Quality managers can add their own documents for workplaces and operating materials and can select between different document classes.
• All employees have free access to documents with detailed product information. This not only improves communication within a company but also minimises effort and response times in case of follow-up process such as during DIN ISO certification processes and internal inspections.